Schedule

Table of contents

  1. How to set it up
  2. Slots in continuous (evergreen) mode
  3. Related
  4. How time zones work

You set when a participant can join a session.

How to set it up

  1. Creator → Schedule.
  2. In Webinar type choose:
    • Continuous (evergreen) - available dates / slots,
    • One-time - a single event date,
    • Watch now - starts right after registration (separate page: Watch now).
  3. On evergreen you can also enable Watch now to add it to the date dropdown next to Jazz in Time slots.
  4. On continuous (evergreen), under Automatic sessions, Skip the thank-you page opens the room right after registration. A short automatic-session window (5 or 10 minutes) does not do this on its own. The Watch now webinar type and the same option on the date list still go straight to the room.
  5. Fill in dates / slots for the selected type.
  6. Webivio uses participant time zones when matching a session.

Slots in continuous (evergreen) mode

In Fixed webinar hours you add slot rows. Each slot has:

  • Time - session start (15-minute steps),
  • When to show - Every day, Selected weekdays, or Selected days of the month,
  • Days (optional) - specific weekdays or month days when the matching mode is selected.

You can also enable Automatic sessions (JIT) if you want the system to propose upcoming sessions in a time window.

When you use both fixed hours and JIT, you can enable Do not generate JIT before fixed times and set how many minutes (for example 30). Automatic sessions then stop appearing just before each fixed session (e.g. fixed 19:00 and 30 minutes → no JIT from 18:30). The fixed time still appears on the list. The same setting is available for flexible series schedules.

Block short-term registrations hides the nearest calendar days from the date list (for example “block today” — then only tomorrow and later appear). The same setting is available for flexible series schedules when participants choose the first session.

Allow joining an in-progress session (evergreen only) adds the most recent session that has already started to the date list — for example at 12:04 participants can still pick 12:00 if the next session is at 12:15. Registration puts them mid-recording. When webinar duration is known, that session leaves the list after the recording ends (even if the next slot is later).

Related

How time zones work

The registration page detects the attendee's IANA time zone from the browser (for example Europe/Warsaw). Sessions are calculated and displayed in that zone, while UTC time and the attendee's zone are also stored. This lets the same session appear in local time to people in different countries.

When registering through the API, send a valid userTimezone. If it is missing or invalid with the instanceDate + instanceTime variant, the code falls back to Europe/Warsaw. See the Registration API.

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